Archives
6.Presentation Tips
Presentation technology
All rooms are equipped with a computer and a projector for PowerPoint. Delegates are required to bring their presentation on a USB stick or, failing this, on a CD. All computers will have Microsoft Power Point 2000 and 2003 installed. Microsoft Office 2007 will not be supported.
It will not be possible for participants to connect their laptops into the system because of potential problems with University network security which checks all laptops for virus protection, runs several tests and often reboots computers. This inevitably takes time and disrupts the sessions.
Chair tips
Chairs are expected to come to the session room 10 minutes before the start of the session. As a general rule the session chair is the presenter of the final paper in the session, the exception to this is where Congress organizers have designated a different person to chair the session. Chairs are responsible for allocating time to each speaker, ensuring the session runs to time and overseeing the discussion.
Chair tips:
Introduce yourself to the presenters and advise the presenters of the maximum time they can spend on their presentation. This time can vary depending on the number of papers in the session.
When introducing the session, please be brief, tell the audience how many presentations there will be, how long each presentation will be and when there will be time for questions.
For each paper introduce the author and the title of the paper.
On the front table there will be yellow and red cards to assist you with letting the presenters know their time frame. Show yellow card to the presenter when only 5 minutes are left. Show the red card when the time is over.
Be firm in your request to end the presentation in fairness to all the other presenters.
In managing the question and answer time please ask the questioners to identify themselves and to keep their comments as short as possible to allow the presenters to respond in full.
Please ensure the session finishes on time as sessions that overrun may affect the next session.
When you present your paper during the session you are chairing we recommend you present at the end of the session even if this means altering the printed programme.
When presenting your paper ask one of the other presenters to manage your time using the cards.
Volunteers have been appointed to session rooms, they will help with the audio visual equipment and assist you and the presenters at any time.
Presenters tips
Presenters need to arrive at their session venue 10 minutes before the scheduled session to upload their presentations (student support team members will assist with this).
In a paper session where there are 4 or more papers you will normally have fifteen to twenty minutes to present. In cases of smaller sessions (two or three papers) you will have twenty to twenty five minutes.
Reading your paper is not advisable.
Turning your back to the audience is also not advisable.
Concentrate on what is new, interesting and different rather than providing full theory and methodological background.
Be vigilant of the timing of your presentation – you will be asked to stop when your time runs out.
